Privacy Policy

Effective Date: February 9, 2021

Thank you for using Comply365, LLC (“Comply365”, “we”, “us” or “our”). This is the privacy policy (“Policy”) that governs how we use Personal Information (defined below) that we collect, receive and store about you in connection with the use of our website, comply365.com, as well as any other website that we may operate (collectively and together with any subdomains and the content and services therein, the “Site”), and the Comply365 authoring, mobility, training, and regulatory compliance services (each, a “Service”). The Site and any Service are individually and collectively referred to herein as the “Services”.

We value and respect your privacy and protecting your information is important to us. This Policy explains how we handle the collection and use of Personal Information that we obtain and the choices that you can make about how your Personal Information is used by Comply365. “Personal Information” means any information that can be used, alone or in combination with other information, to personally identify an individual, including a first and last name, email address, or a personal profile. In some cases, IP addresses may also be considered Personal Information.

Consent and Modification

We encourage you to review this Policy periodically, as your use of our Services constitutes consent to this Policy. We will periodically update this Policy, and any changes will be reflected here. If the changes are significant, we may provide a more prominent notice, and at our discretion may email you directly with information on the same. If you do not agree with the practices described in this Policy, you should not use our Services or otherwise interact with Comply365.

If you have any questions about this Policy or how we use your Personal Information and similar data, please feel free to contact us at info@comply365.com.

What Personal Information We Collect and How We Collect It

In connection with the Services that we provide, we may collect the following types of Personal Information: first and last name, email address, company, professional title, mailing address, and phone number. In order to use certain of our paid subscription Services, you are required to establish an account (“Account”). Establishing an Account requires only a first and last name along with an email address and a password.

Please note that while some select educational materials on our Site may require that you provide limited Personal Information, an Account is not required, nor do we require that you provide any Personal Information, in order to access the general information on our Site.

If you provide any additional Personal Information beyond what we require, such as in your communications with us, doing so is entirely your choice. We will retain the Personal Information that you choose to provide in those instances in compliance with this Policy.

If you are granted access to Comply365’s Services through a corporate account, we do not require any Personal Information other than as set forth herein. If you have any questions or concerns about the ability of any corporate entity to access your Personal Information or furnish your Personal Information to us, you should direct those questions to the administrator of that corporate entity.

We also collect certain data about you automatically when you visit our Site or use our Services. This data may include your IP address, the time and date of your visit, your location, the pages and other content that you access, and the number of times you return to the Site. Collection may be performed either by Comply365’s own software and tools or through our integrations with technology provided by third parties. We collect this information by using technologies such as:

Log Files: A log file is a text file which resides on our servers, and which records pertinent information about your interactions with our Services at the time of access. Log file data is used primarily for diagnostic and auditing purposes.

Cookies: A cookie is a small data file which resides on your device, and which allows us to recognize you as a user when you return using the same device or web browser. Cookie data is used to customize your experience when you use our Site. You can configure your web browser to warn you each time a cookie is being sent or to refuse cookies completely. However, if you opt to refuse cookies created by our Site, you accept that your ability to use our Services may be impaired or limited, up to and including loss of access to certain Services, until such time as you accept these cookies.

Embedded Scripts: An embedded script is programming code (particularly JavaScript) that collects information about your interactions with our Site. The code is temporarily downloaded onto your device, from our server or a third-party service provider, and is deactivated or deleted when you disconnect from our Site. You can configure your web browser to disable the use of embedded scripts. However, if you opt to disable embedded scripts which we incorporate into our Site, you accept that your ability to use our Services may be impaired or limited, up to and including loss of access to certain Services, until such time as you enable these embedded scripts.

We may also use other technologies that collect similar information for security and fraud detection purposes.

How We Use Personal Information

We use Personal Information primarily to provide our Services in manners including, but not limited to, responding to inquiries, providing customer service, and sending administrative information. We may use Personal Information to contact you, now or in the future, to tell you about our events, new service offerings, promotions, opportunities, or other general information about Comply365 or our Services that we think you might be interested in.

We also use the Personal Information we collect to improve our Site. We review information to learn about how our Site is used and accessed, and to analyze user behavior as a measure of interest in and use of our Site. We may disclose such analyses to third parties in the form of aggregate data, such as overall patterns or demographic reports that do not describe or identify any individual user. We may also use certain subsets of the same information to investigate and prosecute potential breaches of Comply365 license agreements and security policies. We may share pertinent Personal Information with our contractors, vendors, and other affiliates and partners for the authorized purposes of processing data for marketing, research, analytics, customer support and account management.

If you provide any information, whether or not it is Personal Information, via any interactive features of the Services, or through any social media platform that Comply365 links to, you should be aware that the information you provide could be available to others, whether immediately or at some future point. If you contact us by email, please be aware that we cannot guarantee total security of email transmissions, and that what you email to us could possibly be viewed by a third party while in transit. When caused by errors, by the unauthorized acts of third parties during transmission, or by interaction with a website other than Comply365’s, we have no liability for disclosure of any information.

Though it is not often necessary, we reserve the right to disclose Personal Information to third parties to protect the rights, property, or safety of Comply365, our employees, or others.

Other Disclosures of Personal Information

We do not sell, trade, share, or rent your Personal Information to unaffiliated third parties.

We will not disclose your Personal Information to any third party except as necessary for a legitimate use as described in this Policy, in connection with a bona fide legal dispute (where the information is relevant and in response to a valid, compulsory legal process), or as otherwise required by law.

In the event of a merger, acquisition, bankruptcy, or other sale or disposition of all or a portion of Comply365’s assets, we may disclose Personal Information to the acquiring party(s). In that case, the successor’s use of your Personal Information will continue to be subject to this Policy unless a court orders otherwise or the successor notifies you that your Personal Information will be subject to their own privacy policy. If the successor sends you such a notification, it will include an opportunity for you to opt out. If you submit any Personal Information after such a transfer, that information will be subject to the successor’s privacy policy.

Your Choices & Accuracy of Your Personal Information

You always have the choice whether or not to provide Personal Information to Comply365. As indicated above, some of our Services require that you register an Account but doing so is at your discretion. If you choose not to provide required Personal Information, you can still use any portion of our Services that do not require Personal Information.

If you do provide us with Personal Information, we want to make sure it remains accurate and up to date. If you have an Account, you can use the tools that we make available therein to modify or remove certain information related to your Account. If you otherwise need to correct or update any part(s) of your Personal Information, you can submit a change request directly to Comply365 by emailing us at info@comply365.com. Please be sure to include sufficient details to allow us to make the necessary changes.

Third Party Websites

Our Services may contain links to, or otherwise allow you to interact with, certain third-party websites, applications, and services that are not owned or controlled by Comply365 (each a “Third Party Service”). We are not responsible for the privacy practices or the content of these Third Party Services, and we encourage you to read the terms and conditions and privacy policy of any such Third Party Service that you choose to use.

Information Security

Comply365 maintains an ISO-27001 Information Security Management System certification at an enterprise level, and otherwise uses commercially reasonable security and backup measures to protect the information submitted to us. No method of transmission over the Internet or method of electronic storage and security is 100% secure, though. While we always strive to protect your Personal Information, we cannot guarantee its absolute security. We encourage all our users to retain copies of all uploaded information on their own systems, to adhere to all corporate security policies or guidelines pertinent to your situation, and to practice personal habits of digital security.

Children’s Privacy

The Services are not directed to children under the age of 13 and we do not knowingly collect any Personal Information from children under the age of 13 without parental consent. If we learn that a child under the age of 13 has provided us with Personal Information, or that such Personal Information has otherwise been inadvertently collected, we will delete it in accordance with applicable law.

California Privacy

California residents have additional rights regarding the privacy and disclosure of Personal Information, including, but not limited to a right to request that Comply365 not sell their Personal Information, as well as a right to be informed about our other uses and disclosures of their Personal Information.

Comply365 does not sell your Personal Information, and we use and disclose Personal Information solely in accordance with this Policy. If you are a California resident and would like additional information about our use of your Personal Information, please contact us as indicated below.

California Do Not Track Notice

California law requires websites to disclose whether they and/or any third party(s) collect Personal Information about their users’ online activities over time and across different sites. California law also requires that we disclose how we respond to “do not track” signals and similar mechanisms.

We do not track you over time or across third-party websites. As such, we do not respond to “do not track” signals. If you would like to learn more about browser tracking signals and “do not track” generally, please visit https://allaboutdnt.org.

Nevada Privacy

If you are a Nevada resident, you may ask us to add you to our opt-out list for possible future sales of certain information that we have collected or will collect about you. To submit such a request, please contact us as indicated below.

E.U. Resident Privacy

Comply365 complies with the provisions of the European Union’s General Data Protection Regulation (“GDPR”) as to the Personal Information in its possession of E.U.-based persons (“data subjects”). We only process Personal Information on data subjects where we have a lawful basis to do so, which may include the consent of the person (as in the case of Site visitors who provide their information), compliance with a legal obligation, or the legitimate interest of the controller or a third party. We will provide notice to all data subjects as required by GDPR Article 13 or 14, as appropriate, and honor the rights of data subjects provided for in Articles 12-23, including the right to be forgotten. We also enter into and maintain Data Protection Addendums pursuant to GDPR Article 28 when and where required. If your Personal Information is subject to any such Data Protection Addendum(s), we will treat it at all times in accordance with our obligations under the applicable Data Protection Addendum.

Consent to Transfer

Comply365 is operated in the United States. If you are outside of the United States, please be aware that any information we collect will be transferred to and processed in the United States. By using our Services, or otherwise providing us with Personal Information, you understand and consent to this transfer, processing, and storage of your information in the United States, a jurisdiction in which the privacy laws may not be as comprehensive as, or conflict with, those in the country where you reside and/or are a citizen.

Questions or Comments

If you have any questions or comments about this Policy, the practices, or use of the Site, please feel free to contact us by email at info@comply365.com, or by mail at the following address: Comply365, LLC, 655 Third Street, Suite 365, Beloit, WI 53511, Attn: Data Privacy.